Position for Curriculum Administrator & Learning Coordinator

This position has been filled. Thank you for all the applications!

Job Specification: Curriculum Administrator and Learning Coordinator – ALICT Program
Position Title: Curriculum Coordinator/Administrator
Reports To: Curriculum Developer & Program Director, ALICT
Employment Type: Volunteer Stipend
Location: On-site
Fixed term: March 2025 – November 2025

Closing date for applications: 19 February 2025

Purpose of the Role:

The Curriculum Coordinator/Administrator will ensure the seamless implementation of the ALICT program curriculum by liaising with facilitators, lecturers, and other stakeholders. The role focuses on managing logistical, communication, and administrative aspects to guarantee a high-quality learning experience for all participants.

Key Responsibilities:

Facilitator and Lecturer Coordination

  1. Communicate with facilitators, guest lecturers, staff and mentors to confirm their availability and session details.
  2. Coordinate schedules and ensure timely delivery of all session materials.
  3. Serve as the primary point of contact for facilitators and lecturers, addressing any queries or concerns.
  4. Distribute teaching resources, program outlines, and participant expectations to all Facilitators.
  5. Report broader empowerment or ALICT empowerment process (curriculum)

Stakeholder Communication

  1. Act as the liaison between program leadership, staff, facilitators, lecturers and participants to ensure clear communication of expectations, schedules, and updates.
  2. Respond promptly to participant inquiries related to the curriculum or program logistics.
  3. Collaborate with the Curriculum Developer to share feedback and observations from stakeholders.
  4. Ensure that all curriculum related stakeholders, volunteers, and staff feel valued, supported, and appreciated. Including communication to thank them.

Program Implementation Oversight

  1. Oversee the execution of the curriculum to ensure all sessions are conducted as planned.
  2. Track session engagement and manage adjustments to the schedule as needed.
  3. Monitor program activities to identify and resolve potential challenges that could impact the participant experience.

Logistics and Administration

  1. Prepare session materials, resources, and any pre-reading or assignments.
  2. Organize and maintain program documentation, including schedules, attendance records, and evaluation reports.
  3. Coordinate technical setups for virtual or in-person sessions, ensuring facilitators have the tools they need.
  4. Support the smooth functioning of program events, including workshops, seminars, and group activities.

 Quality Assurance

  1. Conduct regular check-ins with participants, facilitators, and other stakeholders to gather feedback.
  2. Gather and analyze feedback from participants, lecturers, staff, and alumni to identify areas for improvement and provide a report of recommendations at the end of the program.
  3. Monitor the program’s alignment with its goals of fostering leadership, spiritual growth, and community transformation.
  4. Work closely with the Curriculum Developer to implement improvements based on feedback.
  5. Ensure that all elements of the program reflect ALICT’s commitment to excellence and its vision for leadership development.

Key Competencies & Skills:

  • Strong organizational and multitasking skills, with attention to detail.
  • Effective communication and interpersonal skills.
  • Ability to manage schedules and coordinate with multiple stakeholders across different time zones.
  • Familiarity with event coordination and program logistics.
  • Proficiency in using digital tools for scheduling, communication, and documentation (e.g., Google Workspace, Microsoft Office).
  • Problem-solving mindset with the ability to adapt to changing circumstances.
  • Proficiency in designing engaging and interactive learning experiences.
  • Strong instructional design and curriculum development skills.
  • Experience in the latest adult learning theories and their practical application.

Qualifications & Experience:

  • Bachelor’s degree in Administration, Project Management, Education, or a related field.
  • Minimum 3 years of experience in program coordination, event management, or educational administration.
  • Proven experience working in a cross-cultural or international context.
  • Experience in a faith-based organization or leadership development program is a strong advantage.

Personal Attributes:

  • Strong Christian faith and alignment with ALICT’s mission and values.
  • Detail-oriented and proactive, with a commitment to excellence.
  • Ability to work effectively in a diverse, multicultural environment.
  • A team player with a servant-hearted approach to leadership and administration.

Physical Requirements:

  • Preferably be based in the Western Cape, Winelands, South Africa.
  • Preferably have a valid driver’s license.
  • Have reliable internet access and the ability to make phone calls to effectively coordinate with program stakeholders.
  • Hold a valid visa to be in Wellington, South Africa, during the ALICT program.
  • Be available in Wellington/Stellenbosch, South Africa from March 2025.

Application Process:

Interested candidates should submit their CV, a cover letter detailing their relevant experience, and at least two references by 19 February 2025 to Johan at jhorn@mweb.co.za

This role offers the opportunity to play a key part in supporting and empowering emerging Christian leaders across the globe.